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Introduction
Transcribe Health Corporation is committed to maintaining the highest standards of compliance with all applicable healthcare regulations, privacy laws, and industry standards. This compliance statement outlines our adherence to key regulatory frameworks and our ongoing commitment to data protection, security, and regulatory compliance.
Transcribe Health is designed from the ground up for compliance with the Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the Health Information Technology for Economic and Clinical Health (HITECH) Act of 2009. We operate as a Business Associate under HIPAA and are committed to protecting Protected Health Information (PHI).
Learn how our approach works in practice: HIPAA-Compliant Medical Transcription: What Providers Need to Know
Important: Clinical Documentation Assistant — Not an EMR
Transcribe Health is a clinical documentation assistant (AI medical scribe). It is not an electronic medical record (EMR), electronic health record (EHR), or system of record, and is not certified as such by any EMR certification body. Healthcare providers remain responsible for maintaining their own certified EMR and for transferring finalized outputs into that system. Every organization is subject to a mandatory default retention schedule (audio recordings auto-deleted after 90 days; transcripts and session records retained for 7 years, a six-year HIPAA minimum, then auto-deleted), and can additionally enable an optional earlier-deletion policy (configurable in 1-day to 30-day windows, disabled by default) to purge sessions, recordings, transcriptions, and generated documents on a rolling schedule sooner than the default.
Administrative Safeguards
- • Designated HIPAA Security Officer
- • Role-based access control
- • Security awareness training scheduled in the compliance calendar
- • Documented incident response procedures
- • Regular security evaluations
Technical Safeguards
- • Multi-factor authentication required
- • Enterprise-grade encryption (AES-256)
- • Comprehensive audit logging
- • Real-time security monitoring
- • Automatic session timeouts
- • Secure AI transcription processing
Contact
For compliance inquiries, BAA requests, security incidents, or privacy questions, reach us at hello@transcribe.health.